How to Use Copilot in Outlook? – A Complete User Guide

Feeling stuck staring at a blank email, wondering how to say what you want clearly? Learning how to use Copilot in Outlook can be a lifesaver! This new feature is like a writing assistant that helps you write emails faster and easier.

Copilot is an AI-powered assistant that comes with Microsoft Outlook on the desktop which helps users to manage emails and tasks more efficiently. Copilot can suggest actions or recommend items to take, such as composing an email, setting reminders, or scheduling meetings. Copilot can also tell you the top things on your to-do list and the most important emails that require your attention first. Copilot can be enabled by clicking on the Copilot icon on the bottom-left corner of the Outlook window.”

Where is Copilot in Outlook, and Why Should You Use It?

Finding Copilot in Outlook is a breeze. While Outlook wasn’t always equipped with this helpful tool, it’s now integrated within the desktop and web applications. Copilot helps you overcome writer’s block and craft professional emails in no time.

Here’s why Copilot is a game-changer:

  • Boosts Productivity: Struggling to articulate your thoughts? Copilot generates drafts based on your prompts, saving you time and effort.
  • Enhances Clarity: Ensure your message is clear and concise. Copilot suggests appropriate wording and sentence structures.
  • Maintains Professional Tone: Project a polished image with Copilot’s guidance on maintaining a professional tone throughout your email.

Adding Copilot to Outlook (It’s Already There!)

The good news is that you don’t need to add Copilot to Outlook manually. It’s already built-in! However, you might need to enable it if you haven’t used it before. Here’s how:

  1. Open Outlook desktop application.
  2. Click on “File” and then “Options.”
  3. Navigate to “Compose messages.”
  4. Under “Use Copilot to help me write better emails,” check the box and click “OK.”

Outlook Copilot is now ready to assist you in crafting effective emails!

How to Use Copilot in Outlook: A Step-by-Step Guide

Now that you know where Copilot is in Outlook, let’s dive into using it:

  1. Compose a New Email: Click on “New Email” to begin.
  2. Activate Copilot: There are two ways to do this:
    • Click the icon resembling a light bulb in the compose window toolbar.
    • Select “Draft with Copilot” from the dropdown menu.
  3. Provide Instructions: In the designated area, type a brief prompt or outline the key points of your email. The more specific you are, the better Copilot tailors the draft.
  4. Refine the Draft (Optional): Use the “Generate options” to adjust the desired length and tone of your email.
  5. Generate and Review: Click “Generate” and Copilot will create a draft based on your prompt. Carefully review the email and edit as needed.
  6. Send or Refine Further: Feeling satisfied? Click “Send” to dispatch your email. If revisions are needed, simply edit the draft and send it on its way.

Using Copilot in Outlook is as simple as that!

Learn: How to Add Signature in Outlook 365 Emails on Desktop App?

Life Before and After Copilot in Outlook

Before Copilot, crafting emails could be time-consuming and frustrating. Struggling to find the right words or ensure a professional tone often led to delays and revisions.

Outlook Copilot has revolutionized email creation. Now, you can:

  • Compose emails faster: Eliminate writer’s block and generate drafts with just a few clicks.
  • Write with more clarity: Ensure your message is clear, concise, and easy to understand.
  • Maintain a professional tone: Project a polished image with Copilot’s guidance on maintaining professionalism.
  • Focus on the bigger picture: Spend less time on email composition and more time on strategic tasks.

How to use Copilot in Outlook is a valuable skill for anyone who relies on email communication. With Copilot as your assistant, you can write effective emails quickly and confidently, taking your productivity to the next level.

Answered the Frequently Asked Questions

Q. Does Copilot in Outlook work for all email accounts?

Answer: No, Copilot is currently only available for Outlook accounts associated with a Microsoft 365 subscription.)

Q. Can I use Copilot with other Microsoft Office programs?

Answer: Yes, Copilot functionality is being integrated into other Microsoft Office programs as well.)

Q. Is Copilot completely replacing the need to write emails myself?

Answer: No, Copilot generates drafts based on your prompts. You can edit and revise the suggestions before sending.)

Q. Where can I find Copilot settings in Outlook?

Answer: There are currently no specific settings for Copilot itself. You can enable/disable it through general Outlook options.)

Q. My Copilot icon isn’t showing. How do I fix it?

Answer: Restart the Outlook application or check for updates. If the issue persists, consult Microsoft support.)

Q. Does Copilot work with encrypted emails?

Answer: Copilot currently has limited functionality with encrypted emails. Support for specific encryption methods is evolving.)

Q. Is Copilot safe to use? Will my emails be private?

Answer: Microsoft adheres to strict security and privacy protocols. Copilot does not access your personal information or email content beyond what you provide for drafting assistance.)

Q. Can I control what information Copilot uses to generate suggestions?

Answer: Not directly, but you can control the prompts and information you provide within your email drafts.)

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